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BS 6498:2002

BS 6498:2002

$102.76

Guide to preparation of microfilm and other microforms that may be required as evidence

Published By Publication Date Number of Pages
BSI 2002 16
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This British Standard gives guidance to organizations that may have to produce microforms in evidence, to enable them to show that the microform has been made in accordance with an established procedure. It gives recommendations for the treatment of original documents and microforms, including microcopies from computer output microfilming (COM), the establishment of a microform programme and the monitoring of these procedures. Recommendations concerning forms and registers to be maintained by personnel and the retention of certificates are also given.

It applies to microfilm in roll form, microfiche, microfilm jackets, aperture cards and some updatable microforms, whether the filming and subsequent operations are performed in-house or by a bureau. In general the recommendations apply to COM originals, although some parts of the certificate system recommended in this standard cannot be used with some computer systems.

This standard does not apply to erasable microform systems, i.e. those capable of having images changed, deleted or replaced without leaving any trace of the original image, because a court could not rely on such documents as a true and accurate record.

Annex A gives a brief summary of the legal position in the United Kingdom. Annex B contains examples of certificates.

PDF Catalog

PDF Pages PDF Title
1 BRITISH STANDARD
2 Committees responsible for this British�Standard
3 Contents
5 1 Scope
2 Normative references
6 3 Terms and definitions
updatable system
4 Establishing a microform programme
4.1 General
4.2 Authorizing document
4.3 Delegation of authority
4.4 Plan
4.5 Date of introduction of programme
7 4.6 Manual
4.7 Bureaux
5 Forms, register and retention of certificates
5.1 Forms
8 5.2 Register
5.3 Retention of certificates
6 Original documents
6.1 Identification references
6.2 Quality
6.3 Integrity
6.4 Sequence
6.5 Destruction
9 7 Microforms
7.1 Quality
7.2 Microfilm jackets
7.3 Film
7.4 Integrity
7.5 Splices
7.6 Indexing
7.7 Updatable systems
7.8 Aperture cards
10 7.9 Computer output microfilming (COM)
8 Monitoring
8.1 Review of procedures
8.2 Review of programme
8.3 Manual
11 Annex A (informative)
Summary of legal position as at 1st April 2001
Microforms as documentary evidence
England and Wales
Scotland
Northern Ireland
Bankers’ books
Microforms as copies of original documents
12 Retention
Annex B (informative)
Examples of certificates
General
Certificate of authority
Figure B.1 Certificate of authority
13 Camera operator’s certificate
Figure B.2 Camera operator’s certificate
Continuation certificate
Figure B.3 Continuation certificate
Certificate of acceptance
Figure B.4 Certificate of acceptance
14 Certificate of destruction
Figure B.5 Certificate of destruction

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BS 6498:2002
$102.76